ITrack/Enterprise/Accounting - Revision history

Rgeiger at 18:02, 10 October 2012

2012-10-10T18:02:38Z

← Older revision		Revision as of 13:02, 10 October 2012
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	==Categories==		==Categories==
	Every item in inventory and every kind of labor used is assigned a "GL Category". A "GL Category" defines the kinds of accounts ~~that~~ that item needs to affect in different situations. These situations are called "GL Contexts" and are described below.		Every item in inventory and every kind of labor used is assigned a "GL Category". A "GL Category" defines the kinds of accounts that item needs to affect in different situations. These situations are called "GL Contexts" and are described below.

	Some examples of GL Categories that a company might use:		Some examples of GL Categories that a company might use:

Dillon Sadofsky: /* Contexts */

2010-06-29T23:30:43Z

Contexts

← Older revision		Revision as of 18:30, 29 June 2010
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	==Contexts==		==Contexts==
	The software defines certain contexts, or situations where accounting applies. A complete list of the contexts ~~is here:~~		The software defines certain contexts, or situations where accounting applies. A complete list of the contexts follows. The screen column refers the user to a page with more detailed information on each gl context and the activity it generates.

	{\| class="wikitable" border="1"		{\| class="wikitable" border="1"
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	! Context		! Context
	! Description		! Description
			! Screen (More Info)
	\|-		\|-
	\| Sale		\| Sale
	\| Occurs when an item is sold on a sales order		\| Occurs when an item is sold on a sales order
			\| [[ITrack/Enterprise/Sales Screen\|Sales Orders]]
	\|-		\|-
	\| Return		\| Return
	\| Occurs when an item is returned on a sales order		\| Occurs when an item is returned on a sales order
			\| [[ITrack/Enterprise/Sales Screen\|Sales Orders]]
	\|-		\|-
	\| Core Sale		\| Core Sale
	\| Occurs for every inherent core on a sales order that affects inventory when it is finalized		\| Occurs for every inherent core on a sales order that affects inventory when it is finalized
			\| [[ITrack/Enterprise/Sales Screen\|Sales Orders]]
	\|-		\|-
	\| Core Return		\| Core Return
	\| Occurs for every dirty core returned on a sales order that affects inventory when it is finalized		\| Occurs for every dirty core returned on a sales order that affects inventory when it is finalized
			\| [[ITrack/Enterprise/Sales Screen\|Sales Orders]]
	\|-		\|-
	\| Transfer		\| Transfer
	\| Occurs when an item is transferred on a transfer order		\| Occurs when an item is transferred on a transfer order
			\| [[ITrack/Enterprise/Transfer Orders Screen\|Transfer Orders]]
	\|-		\|-
	\| Core Transfer		\| Core Transfer
	\| Occurs for every core as it is transferred on a transfer order		\| Occurs for every core as it is transferred on a transfer order
			\| [[ITrack/Enterprise/Transfer Orders Screen\|Transfer Orders]]
	\|-		\|-
	\| Purchase		\| Purchase
	\| Occurs when an item is received from a purchase order		\| Occurs when an item is received from a purchase order
			\| [[ITrack/Enterprise/Purchase Orders Screen\|Purchase Orders]]
	\|-		\|-
	\| Core Purchase		\| Core Purchase
	\| Occurs for a vendor core charge on an item received on a purchase order		\| Occurs for a vendor core charge on an item received on a purchase order
			\| [[ITrack/Enterprise/Purchase Orders Screen\|Purchase Orders]]
	\|-		\|-
	\| Purchase Return		\| Purchase Return
	\| Occurs when an item is returned on a purchase order		\| Occurs when an item is returned on a purchase order
			\| [[ITrack/Enterprise/Purchase Orders Screen\|Purchase Orders]]
	\|-		\|-
	\| Core Purchase Return		\| Core Purchase Return
	\| Occurs when cores are returned to vendors		\| Occurs when cores are returned to vendors
			\| [[ITrack/Enterprise/Purchase Orders Screen\|Purchase Orders]]
	\|-		\|-
	\| Work Order Consumption		\| Work Order Consumption
	\| Occurs for each line and labor item on an internal work order when it is finalized		\| Occurs for each line and labor item on an internal work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work Order Consumption Inherent Core		\| Work Order Consumption Inherent Core
	\| Occurs for inherent core charge item on an internal work order when it is finalized		\| Occurs for inherent core charge item on an internal work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work Order Consumption Dirty Core		\| Work Order Consumption Dirty Core
	\| Occurs for dirty core credit on an internal work order when it is finalized		\| Occurs for dirty core credit on an internal work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work Order Production		\| Work Order Production
	\| Occurs for each master part on an internal work order when it is finalized		\| Occurs for each master part on an internal work order when it is finalized
	\|-		\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\| Work Order ~~Production~~
	\| ~~Occurs for the master record on a work order when a work order is finalized~~
	\|-		\|-
	\| Work Order Sold		\| Work Order Sold
	\| Occurs for each line and labor item on an external work order when it is finalized		\| Occurs for each line and labor item on an external work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work Order Sold Inherent Core		\| Work Order Sold Inherent Core
	\| Occurs for each inherent core charge on an external work order when it is finalized		\| Occurs for each inherent core charge on an external work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work Order Sold Dirty Core		\| Work Order Sold Dirty Core
	\| Occurs for each dirty core credit on an external work order when it is finalized		\| Occurs for each dirty core credit on an external work order when it is finalized
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work In Progress (optional)		\| Work In Progress (optional)
	\| Occurs for each inventory line and labor item on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.		\| Occurs for each inventory line and labor item on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work In Progress Inherent Core (optional)		\| Work In Progress Inherent Core (optional)
	\| Occurs for each inherent core charge line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.		\| Occurs for each inherent core charge line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|-		\|-
	\| Work In Progress Dirty Core (optional)		\| Work In Progress Dirty Core (optional)
	\| Occurs for each dirty core credit line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.		\| Occurs for each dirty core credit line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
			\| [[ITrack/Enterprise/Work Order Accounting\|Work Orders]]
	\|}		\|}

Dillon Sadofsky at 23:12, 29 June 2010

2010-06-29T23:12:06Z

← Older revision		Revision as of 18:12, 29 June 2010
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	For details about an individual screen's accounting process, refer to that screen's page.		For details about an individual screen's accounting process, refer to that screen's page.

			For information about configuring the accounting system (and for configuration examples), please refer to [[ITrack/Enterprise/Accounting Configuration\|the accounting configuration]] section.

	==Accounts==		==Accounts==

Dillon Sadofsky at 21:58, 29 June 2010

2010-06-29T21:58:05Z

← Older revision		Revision as of 16:58, 29 June 2010
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	Description: An account that shows how much money the company is owed from customers.<BR>		Description: An account that shows how much money the company is owed from customers.<BR>
	Type: Asset		Type: Asset

			==Departments==
			This is an optional accounting subsystem in which departments are created to categorize gl activity. Transactions inherit a department from the user that created them (though this department can often be overridden per document or per item). For this reason, departments can be assigned to users through the [[ITrack/Enterprise/Configure Users Dialog\|configure users dialog]]. Often, gl departments correspond to sub-accounts utilized in a company's accounting system.

			For example, an accountant might have the account "Sales" with the sub-account "Sales-Gear Shop". Activity would be logged to the gear shop sales when a transaction hits the sales account and the gear shop department.

			This system is optional and not required for proper operation of ITrack or its accounting modules.

	==Categories==		==Categories==

Dillon Sadofsky: /* Contexts */

2010-06-29T21:48:42Z

Contexts

← Older revision		Revision as of 16:48, 29 June 2010
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	For certain categories in certain contexts, it might not make sense to fill in an account. For instance taxes are ordinarily applied on the transaction side rather than the inventory side.		For certain categories in certain contexts, it might not make sense to fill in an account. For instance taxes are ordinarily applied on the transaction side rather than the inventory side.

	~~In general,~~ for ~~categories that represent inventory items~~, the ~~Inventory Credit Account should always be the account that represents the value of that inventory item~~.		For advice and examples for configuring accounting in ITrack, please refer to the [[ITrack/Enterprise/Accounting Configuration\|accounting configuration]] help section.

	==Transactions==		==Transactions==

Dillon Sadofsky: /* Categories */

2010-06-29T21:44:28Z

Dillon Sadofsky: /* Contexts */

2010-06-29T21:42:57Z

Contexts

← Older revision		Revision as of 16:42, 29 June 2010
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	! Context		! Context
	! Description		! Description
			\|-
			\| Sale
			\| Occurs when an item is sold on a sales order
			\|-
			\| Return
			\| Occurs when an item is returned on a sales order
	\|-		\|-
	\| Core Sale		\| Core Sale
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	\| Core Return		\| Core Return
	\| Occurs for every dirty core returned on a sales order that affects inventory when it is finalized		\| Occurs for every dirty core returned on a sales order that affects inventory when it is finalized
			\|-
			\| Transfer
			\| Occurs when an item is transferred on a transfer order
	\|-		\|-
	\| Core Transfer		\| Core Transfer
	\| Occurs for every core as it is transferred on a transfer order		\| Occurs for every core as it is transferred on a transfer order
	\|-
	~~\| Core Purchase Return~~
	~~\| Occurs when cores are returned to vendors~~
	\|-		\|-
	\| Purchase		\| Purchase
	\| Occurs when an item is received from a purchase order		\| Occurs when an item is received from a purchase order
			\|-
			\| Core Purchase
			\| Occurs for a vendor core charge on an item received on a purchase order
	\|-		\|-
	\| Purchase Return		\| Purchase Return
	\| Occurs when an item is returned on a purchase order		\| Occurs when an item is returned on a purchase order
	\|-		\|-
	\| Return		\| Core Purchase Return
	\| Occurs when ~~an item is~~ returned ~~on a sales order~~		\| Occurs when cores are returned to vendors
	\|-		\|-
	\| ~~Sale~~		\| Work Order Consumption
	\| Occurs ~~when an~~ item ~~is sold~~ on ~~a sales~~ order		\| Occurs for each line and labor item on an internal work order when it is finalized
	\|-		\|-
	\| ~~Transfer~~		\| Work Order Consumption Inherent Core
	\| Occurs ~~when an~~ item ~~is transferred~~ on ~~a transfer~~ order		\| Occurs for inherent core charge item on an internal work order when it is finalized
	\|-		\|-
	\| Work ~~In Progress~~		\| Work Order Consumption Dirty Core
	\| Occurs for ~~each line and labor item~~ on a work order ~~whenever~~ it is ~~saved~~		\| Occurs for dirty core credit on an internal work order when it is finalized
	\|-		\|-
	\| Work Order ~~Consumption~~		\| Work Order Production
	\| Occurs for each ~~line and labor item~~ on a work order when it is finalized		\| Occurs for each master part on an internal work order when it is finalized
	\|-		\|-
	\| Work Order Production		\| Work Order Production
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	\|-		\|-
	\| Work Order Sold		\| Work Order Sold
	\| Occurs for each line and labor item on a work order when it is finalized		\| Occurs for each line and labor item on an external work order when it is finalized
			\|-
			\| Work Order Sold Inherent Core
			\| Occurs for each inherent core charge on an external work order when it is finalized
			\|-
			\| Work Order Sold Dirty Core
			\| Occurs for each dirty core credit on an external work order when it is finalized
			\|-
			\| Work In Progress (optional)
			\| Occurs for each inventory line and labor item on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
			\|-
			\| Work In Progress Inherent Core (optional)
			\| Occurs for each inherent core charge line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
			\|-
			\| Work In Progress Dirty Core (optional)
			\| Occurs for each dirty core credit line on a work order whenever it is saved. Accounting can be configured not to utilize WIP accounts.
	\|}		\|}

	Each combination of category and context allows the definition of four accounts. The user can set these up in the Accounting screen on the Categories tab:		Each combination of category and context allows the definition of four accounts. The user can set these up in the [[ITrack/Enterprise/Accounting Screen\|accounting screen]] on the Categories tab:
	{\| class="wikitable" border="1"		{\| class="wikitable" border="1"
	\|-		\|-

Duff: /* Contexts */ Updated to use sexy tables instead of bullet lists

2009-09-28T20:04:06Z

Contexts: Updated to use sexy tables instead of bullet lists

← Older revision		Revision as of 15:04, 28 September 2009
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	==Contexts==		==Contexts==
	The software defines certain contexts, or situations where accounting applies. A complete list of the contexts is here:		The software defines certain contexts, or situations where accounting applies. A complete list of the contexts is here:
	* Core Sale - Occurs for every inherent core on a sales order that affects inventory when it is finalized
	* Core Return - Occurs for every dirty core returned on a sales order that affects inventory when it is finalized		{\| class="wikitable" border="1"
	* Core Transfer - Occurs for every core as it is transferred on a transfer order		\|-
	* Core Purchase Return - Occurs when cores are returned to vendors		! Context
	* Purchase - Occurs when an item is received from a purchase order		! Description
	* Purchase Return - Occurs when an item is returned on a purchase order		\|-
	* Return - Occurs when an item is returned on a sales order		\| Core Sale
	* Sale - Occurs when an item is sold on a sales order		\| Occurs for every inherent core on a sales order that affects inventory when it is finalized
	* Transfer - Occurs when an item is transferred on a transfer order		\|-
	* Work In Progress - Occurs for each line and labor item on a work order whenever it is saved		\| Core Return
	* Work Order Consumption - Occurs for each line and labor item on a work order when it is finalized		\| Occurs for every dirty core returned on a sales order that affects inventory when it is finalized
	* Work Order Production - Occurs for the master record on a work order when a work order is finalized		\|-
	* Work Order Sold - Occurs for each line and labor item on a work order when it is finalized		\| Core Transfer
			\| Occurs for every core as it is transferred on a transfer order
			\|-
			\| Core Purchase Return
			\| Occurs when cores are returned to vendors
			\|-
			\| Purchase
			\| Occurs when an item is received from a purchase order
			\|-
			\| Purchase Return
			\| Occurs when an item is returned on a purchase order
			\|-
			\| Return
			\| Occurs when an item is returned on a sales order
			\|-
			\| Sale
			\| Occurs when an item is sold on a sales order
			\|-
			\| Transfer
			\| Occurs when an item is transferred on a transfer order
			\|-
			\| Work In Progress
			\| Occurs for each line and labor item on a work order whenever it is saved
			\|-
			\| Work Order Consumption
			\| Occurs for each line and labor item on a work order when it is finalized
			\|-
			\| Work Order Production
			\| Occurs for the master record on a work order when a work order is finalized
			\|-
			\| Work Order Sold
			\| Occurs for each line and labor item on a work order when it is finalized
			\|}

	Each combination of category and context allows the definition of four accounts. The user can set these up in the Accounting screen on the Categories tab:		Each combination of category and context allows the definition of four accounts. The user can set these up in the Accounting screen on the Categories tab:
	* Transaction Debit ~~Account -~~ Debits this account (usually by price)		{\| class="wikitable" border="1"
	* Transaction Credit ~~Account -~~ Credits this account (usually by price)		\|-
	* Inventory Debit ~~Account -~~ Debits this account (usually by cost)		! Account
	* Inventory Credit ~~Account -~~ Credits this account (usually by cost)		! When it is used
			\|-
			\| Transaction Debit
			\| Debits this account (usually by price)
			\|-
			\| Transaction Credit
			\| Credits this account (usually by price)
			\|-
			\| Inventory Debit
			\| Debits this account (usually by cost)
			\|-
			\| Inventory Credit
			\| Credits this account (usually by cost)
			\|}
	For certain categories in certain contexts, it might not make sense to fill in an account. For instance taxes are ordinarily applied on the transaction side rather than the inventory side.		For certain categories in certain contexts, it might not make sense to fill in an account. For instance taxes are ordinarily applied on the transaction side rather than the inventory side.

Codeman at 18:26, 10 July 2009

2009-07-10T18:26:37Z

← Older revision		Revision as of 13:26, 10 July 2009
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	ITrack Enterprise was designed specifically with [http://www.sagemas.com/products/sagemas90_mas200/ Sage's Mas90 accounting system] in mind.		ITrack Enterprise was designed specifically with [http://www.sagemas.com/products/sagemas90_mas200/ Sage's Mas90 accounting system] in mind.

	~~[[Category:ITrack/Enterprise]]~~
	[[Category:ITrack/Enterprise/Concepts]]		[[Category:ITrack/Enterprise/Concepts]]

Codeman at 16:03, 10 July 2009

2009-07-10T16:03:59Z

← Older revision		Revision as of 11:03, 10 July 2009
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	[[Category:ITrack/Enterprise]]		[[Category:ITrack/Enterprise]]
	[[Category:Enterprise Concepts]]		[[Category:ITrack/Enterprise/Concepts]]

← Older revision		Revision as of 16:44, 29 June 2010
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	Every item in inventory and every kind of labor used is assigned a "GL Category". A "GL Category" defines the kinds of accounts that that item needs to affect in different situations. These situations are called "GL Contexts" and are described below.		Every item in inventory and every kind of labor used is assigned a "GL Category". A "GL Category" defines the kinds of accounts that that item needs to affect in different situations. These situations are called "GL Contexts" and are described below.

	Some examples of GL Categories that ~~people~~ might use:		Some examples of GL Categories that a company might use:
	* New Parts		* New Parts
	* Used Parts		* Used Parts