ITrack/Pro/Options Screen

Options Screen

Options Dialog

The Options dialog box contains various tabs that access different settings for ITrack Pro.

The options listed in this section are the standard ITrack Pro options seen below. Your ITrack Pro system may have additional options if you have purchased special modules. If you need information about an option not described, please contact ISoft Data Systems at (800) 929-1829.

Options General Tab

General Information

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open the options dialog, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options.

Click on the General tab to bring up general information.

There are very few times you will need to change any of the top pieces of information in the General tab. Whenever a new computer is added to the network, or automatic changes to the network occur, some parts of this tab must be changed. If you need to change any of this information, it is highly recommended that you contact ISoft Data Systems technical services at (800) 929-1829 to have a technician assist you. The bottom three check boxes located on the General tab are useful and can be changed without assistance.

• A If checked, a dialog box will pop up after you have saved a part from the Parts Screen, telling you the tag number.
• B If checked, new parts will have the print tag check box on the Search Screen checked by default.
• C Prints interchange information on invoices.

Remember, changing the information in the General tab could result in your information being moved! Please contact a technician at (800) 929-1829 before changing this information. Restricting users' ability to edit this page will significantly decrease the chance that information will be changed .

Options Printer Tab

Printer Settings

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options. This will bring up the options dialog box. To set up your printer settings click on the Printers tab. Now you can select the type of printer you will be using and where you want it to print. Click the arrow in the field next to Printer Type. This will give you a list of the different types of printing options available in ITrack.

Let's choose Invoice first. Your screen may already show Invoice because it is the first printer type listed. Other types of printing options include Label Tag and Thermal which print part tags and Report which prints all Home Screen reports in addition to some miscellaneous reports. Most printing options are self explanatory.

Now you can decide where to print invoices. You may also choose how many copies of the invoice you want printed each time. Additionally, you may enter and edit an invoice memo that will appear on all of your invoices.

ITrack only knows about the printers that Windows recognizes as installed. On some versions of Windows, only printers installed as “local printers” will be available on ITrack. Keep in mind that remote machines can be installed as “local” printers. If the printer you need is not listed in ITrack but is listed in Control Panel→Printers in Windows, simply create a copy of that printer installed as “local printer.” For assistance setting up printers, call ISoft Data Systems at (800) 929-1829.

Now let's say we want to set up a printer for reports. ITrack automatically stores printer information. This means that after you are done with printer information for invoices, you can just go to the next type of printing without having to click any buttons.

Click on the drop down list and select Report. Then set the Printer Name for Report. If you go back to Invoice, you will see that the Printer Name was saved. If you are done with the Options box for now, be sure to click OK to save all of the information you have entered so far.

Options Tax Item Tab

Tax Items

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options. Click on the Tax Items tab to bring up tax items. You can now edit the current tax information, or add new tax items.

Add New Tax Item

To add a new tax item, click on the Add button. This will bring up a small Tax Item box and allow you to enter in the new tax item. At this point you can also add a second tier tax. A second tier tax is used when a different tax rate is used for totals that are over a certain dollar amount. (i.e.: On a total of $1,500, the first $1,000 is taxed at 6% but the next $500 is taxed at a 4% rate.) When you are done with the Tax Item box, click OK. Your new tax will now show up with the other taxes listed.

Editing Tax Items

To edit a tax item, click on the tax item you need to edit. The text on the Edit button will then go from grey to black. You may now click the Edit button to bring up the Tax Item box, just like when you clicked the Add button. Now you can make changes and click OK to save.

Company Information

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options. Click on the Company tab to bring up company information. Now you can fill out information about your company. When you are finished filling out your company information, click OK to save. You may go back and change this information any time you wish. (Options Company tab screen shot)

Options Payment Method

Setting up payment Methods

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options. Click on the Payment Methods tab to add new payment types or edit existing payment methods. (Options Payment Methods Tab screen shot)

When you click the Add or Edit buttons, it brings up a small box that allows you to set specifications and a name for the payment type.

• A Allows users to type in a check number or authorization number at the time of sale for this payment type.
• B Newly created customers will be allowed to use this payment method.
• C Cash-Only customers will be unable to use this method. Also, some reports will lump these payments together as unpaid.
• D Existing customers will be set to use this method. If this is unchecked, you will have to manually add permissions to each customer allowed to use this method.

When you are finished adding or editing the information, click OK to save. Any payment methods you have saved in the Payment Methods tab will show up as a Payment Method option on the Sales screen.

Pricing Options

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help.

To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options.

Click on the Pricing tab to change your company's pricing options. First, enter in a pricing breakpoint, then determine mark-ups and mark-downs for both retail and wholesale sales. Items below the breakpoint will use the below breakpoint markup. This allows for higher profit margins for inexpensive items. (Options Pricing tab screen shot)

Reports

Located at the very top left of the screen, you will see three drop down menus. These menus are File, Edit and Help. To open options, first click on the Edit menu. Keep holding down your mouse clicker and then release it when you have highlighted the word Options. Click on the Reports tab to bring up reports. It is important to note that report settings affect all computers using the same ITrack Pro database, not just the computer you are using.

To add a new report, click the Browse button and select the report. Then, type in a report name. Finally, click the Add button to add the report. You can select a printer type for the report by clicking on the Printer Type drop down list and selecting a printer type. When you are finished making your report, click the OK button to save your report. Contact ISoft Data Systems technical services at (800) 929-1829 to purchase reports customized to fit your business needs. (Options Reports tab screen shot)