ITrack/Pro/Quickbooks Screen

Quickbooks is an accounting software package that we are able to link with ITrack.

Setting up on a client machine

We can not link Quickbooks and ITrack Pro until the customer has Quickbooks all set up (because we don't know - and shouldn't know - the inner workings of the customer's accounting methods). Once Quickbooks is set up according to their accounting methods just follow these steps:

1. Install the latest version of the Quickbooks SDK (currently 8.0)
   1. Requires a restart.
2. Put Quickbooks into multi-user mode (File->Switch to Multi-User mode)
3. Make sure the ITrack Quickbooks Toolkit is pointed at the same company file as the one open in Quickbooks
4. Initiate communication with Quickbooks from the ITrack Quickbooks Toolkit
5. Go back to Quickbooks, set it up to always be able to communicate, even when Quickbooks is not turned on

Colors

Blue text

• If items show up with blue text that means something has been modified on that document (ie. Customer, Invoice, etc) and needs to be repushed
  • In the case of modified invoices, the quickbooks screen will remove the existing invoice from quickbooks and repush the modified one to replace it.
  • Every time an invoice is saved it will then show up blue to be re-pushed. If users want to just reprint an invoice its best to do it from the Customer screen > Sales tab since it doesn't require a save to print, like the sales screen.

Grey text

Grey text means that it can't be sent to Quickbooks because another item needs to be pushed to Quickbooks first (ie. Invoice can't be pushed because Customer hasn't been pushed)

Grey background

Payments show up with a grey background, and COGS adjustments show up with a dark grey background.

Dependencies

You will not be able to push certain objects to Quickbooks until all of the objects that they depend on are successfully linked with Quickbooks.

Here are the objects that can be exported to Quickbooks, followed by the objects that they depend on:

Invoice

• Customer
• Salesman
• Tax item

Check (a negative payment)

• Payment method
• Customer
• Account receivable
• Bank

Journal Entry

• Debit account
• Credit account

Part Type

• Income account
• Expense account

Payment

• Payment method
• Customer
• Account receivable

Purchase Order

• Vendor

Quote

• Customer
• Salesman
• Tax item

Lineitem

For invoices, quotes, or purchase orders.

These are not required, but if ITrack thinks that they exist in Quickbooks, it will attempt to reference them.

• Part type
• Category